Location, location, location! A HUGE factor in organizing a successful event is finding the perfect venue. However, the hunt for an event space can actually be a long and exhaustive process. ABCey is here to help with ideas on how you can conduct a site selection for your next event!
1. Needs Assessment
The first step in selecting a venue for your upcoming event is to develop an exhaustive list of selection criteria. You should always start with creating an overall estimated budget for your event that identifies all expenses and offsets. It’s important to know your overall budget BEFORE selecting a venue. Thus, it’s extremely crucial to communicate with your clients and figure out what they need in terms of location, cost, capacity, and so on.
2. Get Organized!
After figuring out what your client wants, it’s time to develop a list of potential venues. You can come up with a list of up to 10 event spaces (anything more than that will be overwhelming), and eventually narrow it down to 3. We suggest creating a google spreadsheet to keep your ideas organized, or any event software of your choice! Make sure to include important details such as location, pricing, capacity, and contact information, and pros and cons!
Many important details such as contact number and pricing can be found on the venue website. Other than that, Google Maps and Yelp are great tools to see the site and acquire information such as location and venue ratings.
3. Create a Visual Presentation
After organizing your spreadsheet, make a visual presentation for each event space. You can put up a few images and talk about why a particular venue is a good fit. You can then go ahead and present the powerpoint to your client and wait for them to narrow down the list for you.
4. Plan Site Visits
Once you have presented your Powerpoint or other presentation to your client, you will then need to go visit the venues. Seeing them in person is much different than anything you can find online. You should offer for your client to join along, but if they can’t you will need to visit them on your own. Be sure to take lots of pics and vids!
5. Time to Make A Final Decision
After visiting all of the venues, you should have a great idea of each event space and be able to picture if your event theme works within the parameters of the space. You can then talk to your clients and show them pictures and videos of each venue to help them make a final decision!
If you’re interested in learning more about events we’ve done for otherSan Francisco startups or other fortune 500 companies, click here.
Startup Monday is ABCey’s weekly post that showcases some of the most innovative San Francisco startups! These are often selected from a list of companies that we LOVE or have worked with in the past. This week, we are putting the spotlight on Oh My Green. A startup dedicated to deliver healthy and natural foods to companies.
What is Oh My Green?
Founded in 2014, Oh My Green is a California based healthy food and wellness services provider that aims to make healthy eating and good nutrition easy. Oh My Green offers a custom, nutritious office food program for your organization. The company delivers healthy office snacks, kitchen design, and stocking services, to catering, cafe management, and wellness programming.
How it Works?
Regardless of your company size and budget, Oh My Green brings delicious snacks and drinks to your workplace. Its monthly snack box subscription is perfect for offices with 50 or less. All you need to do is sign up and fill out your company’s information and note dietary preferences. Oh My Green also provides a variety of office catering options for corporate events. Its tech-enabled service, which relies on machine learning can give you personalized recommendations for meals and snacks.
Why Do We Love it?
We love Oh My Green because they truly care about people and their health and well-being. Whether you’re vegan or have food allergies, Oh My Green can customize a menu for your company’s needs. When it comes to catering, Oh My Green always sources ingredients from local farms to maximize freshness and nutritional value of the food. Its advanced technology also allows you to manage orders, track your consumption, control your budget and so much more!