Whether organizing a conference, meeting, or event, planners are utilizing new techniques bolstered by the latest technology in order to ensure attendees get the most out of an event. With an increasing focus on achieving event ROI and success, it is becoming more and more important to improve event engagement by involving attendees throughout the experience: before, during and after! These features include apps, seating, visuals and much more!
Here are ABCey’s Top 10 ways to boost participation at your next event!
1.Event Engagement with Mobile Apps
Mobile apps such as Whova, Event Friendly and Event Board aim to transform audience networking and event engagement. These platforms include key features such as the accessibility of communication amongst each other, the ability for guests to plan networking in advance and also receive real time updates. There is also the ability to receive feedback during and after the event!
2. Mixed Seating
We all know theatre style is making it’s way out, and mixed seating IN! Mixed and informal seating at your event is important so that the audience is comfortable, and creates more space for lounging, networking, and engaging. We love this stage and seating design from Girl Boss!
3. Bioreactive Wristbands
There are a variety of new devices to engage the stage with the audience! Bioreactive wristbands were recently used at a Google-sponsored music event that displayed levels of emotion, movement and energy! These levels were presented on a real time board for the audience to see. Developments in new tech continue to change the event industry as it becomes more integrated into our daily lives!
Catchbox gives the audience the capability to speak and participate at an event or conference, making it fun and different! No more walking across the room to pass the mic! Attendees have a chance to engage with each other with the use of this throwable microphone. Make sure to keep your eye on the box so you don’t get hit in the head!
5. Virtual Reality
Not all event engagement needs to include speaking! Having new technology at events provides participation with the use of virtual reality headsets. VR can range from the audience playing a game to showcasing a new product, and is even used to scout event spaces! This interactive technology allows the audience to have some fun!
6. Live Visual Thinking
7. Social Media Influencers
One influential person can change the perspective of an event compared to many average social media users! The attendees who are more powerful on social media can be tracked prior to an event through monitoring. This allows them to engage with their followers and have a discussion.
8. Eye Catching Sets and Backdrops
It is important to have a design or event that is eye catching to the audience! Projection mapping can also help display content to really drive a brand’s message across. This will spark the interest of the attendees and set the tone for engagement and discussion.
9. Special Perks
Give attendees a gift to show your appreciation, and you don’t have to spend a ton! At our recent Upstart 10x Event, we created a cute low budget gift which included Dill Seeds from Urban Adamah (an event sponsor), tied with a custom flip book of all of the organizations members, and info on the company. This gave attendees a little something to discuss and take home!
10. Networking After Party
Well this one’s a given! Who doesn’t need a cocktail after a long day of sessions? DO provide a chance for attendees to continue the conversation, relax, and enjoy themselves. This also gives the guests the ability to talk about what they learned, as well as a way to meet and network with new people!
As attendees go to events to learn, network, and engage they also want an unforgettable experience! Event engagement allows the audience to have a unique involvement with the event. What are your favorite ways to stay tuned in at an event? Let us know in the comments below or on Facebook and Twitter!
Welcome to the digital age! Yes, robots taking over can be scary, but technology can also be used for good. With so many gizmos and tools on the market, we want to keep you in with some of the top must-haves for event tech. ABCey Events has compiled a list of 7 great tech gadgets and apps for all event professionals to help make your job just a little bit easier!
7 Tech Gadgets and Apps for Events
1. Measuring Tools: Camera measuring app
Whether you want to know the measurements at a site visit, or see if the venue will fit a certain event prop, knowing exactly how much room you have is important. Instead of struggling with a regular measuring tape, turn your iPhone into a measuring tool with the EasyMeasure app! This app uses your camera to measure your distance from an object and dimensions of an image. Simply point your camera, click, and get very accurate measurements!
It sucks when guests can’t make it your event, but they can still be part of the event action with livestream broadcasting! Event tech gadgets, like Livestream’s Broadcaster Pro, allow you to broadcast your event live in HD! You can easily attach this to any HDMI camera or your smartphone’s Livestream app. Then, click play and you’ll be recording live! Help guests who couldn’t make it, get your event noticed, and let people see how tech savvy you are!
3. Lightwave: Biometric sensor-equipped wristbands
Did you ever want to know how your guests are feeling? Now you can with Lightwave wristbands! These sensor wristbands pick up on a person’s body temperature, movement, and other biometric data. You can then use this data to adjust your event in real time. Change everything from the lighting brightness to music tempo and mic volume to create the perfect balance!
If you’re an event professional on the go, it’s hard to keep track of documents, floor plans, proposals, and more! And, now that we live in the digital age, having hard copies of papers is almost pointless. To help fix this problem, try a digital portable scanner! With this magic wand, you can take physical copies of important docs and scan them to make digital copies. This way you won’t ever lose a contract, bank statement, or receipt ever again!
It’s great to hear from your audience, but walking around to each person in a crowd with a microphone can be a hassle. Crowd Mic’s app lets any event guest’s smartphone become a microphone. Tap to request to speak, and the presenter can accept it, mute you, and let everyone speak with the open mic mode. Also, this app lets you have live polls and text, so you can directly connect with your attendees. Don’t make your staff run around and engage your guests with this fun event tech!
Make your virtual meetings a breeze with Google Chrome Devices! Google has devices and packages that can include everything from speakers, a remote control, a mechanical pan and tilt HD camera, tech support, and the physical Chromebox system/core processor. In addition, the box is equipped with Google app software which makes it easy to share docs, spreadsheets, Google invitations and more! Next time you have a virtual conference call, use this event gadget to help your video conference run smoothly!
As an event prof, you have to be prepared for the worst, like your projector breaking down! Instead of having a massive projector, get a small portable projector. These are great for both meeting presentations and displaying videos or images at your parties! For a great all purpose projector, check out the Epson PowerLite Multimedia Projector. Not only does it project high quality data, videos, and photos, but it also connects directly and wirelessly to phones, computers, tablets, and USB memory drives. Give attendees a great presentation with a remote or a mouse control, and easily carry this 3.7 pound projector in your bag!
Though it’s a gloomy day in San Francisco, the weekend is supposed to clear up in time for some great events. We’ve gathered up tech events for the techies, a festival for the wine lovers, and of course the legendary Bay to Breakers marathon!
1. Pitch Night! | May 16th | Spear St | Connect with Silicon Valley’s community of entrepreneurs and Google Developers. Pitch Night is your opportunity to meet people from the valley and around the world, pitch your ideas, form teams, and take the first steps at making your idea viable. This is a one night event, unlike a typical Startup Weekend event is only 5 hours.
2. Digitally Chic Meetup: Spring Fever | May 16th | The View @ The Marriott Marquis | Meet and mingle with all of the fashion geeks you’ve been sharing tech & fashion news within the DC group. This is a perfect opportunity to network and bond with people with whom you share a common interest.
3. “Feel the Music” Music & Tech | May 17th | North Beach | “Feel the Music” is a two-day forum on music and the science of how it produces emotion. A 3D, ambisonic sound studio helps make decisions in architecture, urban planning, and multimedia art, while new devices like the MobileMuse estimate the emotional impact of a live performance.
4. 2013 Uncorked San Francisco Wine Festival | May 18th | Ghirardelli Square | The eighth annual Uncorked Wine Festival is a free all day festival in Ghirardelli Square with live music, wine seminars and chef demonstrations by renowned Bay Area chefs. Beach Street will be closed to traffic for the event to provide room for over 40 Northern California wineries, breweries and other merchants. Wine and other vendors will be showcased throughout the courtyards of Ghirardelli Square as well.
5. Bay to Breakers | May 19 | The Embarcadero to Ocean Beach | Each year the race is a glorious celebration of the human spirit – a giant wave of athleticism, fun, frivolity, and determination flowing across the City from the Bay to the Pacific Ocean. In the true spirit of San Francisco the race is a celebration for everyone. Thousands of costumed participants join with families, and weekend runners and walkers.
Every year, we spend a whopping $17.6 billion dollars on Valentine’s Day. How lucky for Hallmark! ABCey has compiled a list of the most useful V-Day related apps, whether you’re celebrating or single. We hope you ♥ them!
1. Helpful Romantic: Maybe you’re finding yourself a little unprepared, and maybe this app can (definitely) help you. It has last-minute date ideas and suggestions based on your significant others personality. You can even store highlights of your relationship so you never forget!
2. Valentine’s Day Special: This app is chalk-full of V-Day poems, ways to say I love you, love poems, and even the best love making songs (not so sure about this one).
3. Red Stamp: Skip those lame cards this year and send a personalized e-card to your loved one via e-mail or text! You can even go for the snail-mail route for a small charge.
4. Crowded Room: Single this Valentine’s Day? This app is perfect to help you find a special someone. Check in where you are, and where you’re headed that night, and the app will help you meet people with similar interests! Good thing it works for the other 364 days of the year, too!
5. OpenTable: Haven’t made a reservation yet? Fear not, this app will allow you to see what is still available in their database of over 15,000 restaurants across the US, Canada and UK! Keep using the app and earn dining cheques: good at any OpenTable restaurant.
6. Love Scan: Try this super corny app with your loved one for a love match percentage and a laugh (all based on a fingerprint scan).
President’s Day Weekend is right around the corner, and wouldn’t it be nice to get away for a quick vacation? There’s nothing better than a well planned and inexpensive trip. ABCey has compiled a list of the best and easiest websites for your travel needs!
1. Kayak scours hundreds of online sources for the cheapest fare available. The more flexible you are on time and destination, the better your chances of finding a great deal.
2. Bing Travel can help you bite the bullet and buy your ticket, or not, with its “price predictor,” which forecasts whether fares will go up or down.
3. Airfare Watchdog works best for travelers ready to take off at the drop of a deal. Their employees are constantly on travel sites waiting for price drops.
4. WhichBudget will help you build an inexpensive, overseas flight plan by using local, budget airlines — a great way to save on international travel.
5. Dishtip organizes the world of eating out in the United States a whole new way. You let it know a specific dish you want to eat, and it will find the best restaurants in the area with that particular item (rated by reviews, etc).
6. Hotels.com lets you search just one site for accommodations at more than 150,000 properties. It’s particularly great for it’s last-minute deals.
7. iExplore offers more adventurous trips (hiking and biking, for example), as well as multi-sport tours. It also boasts expert advice on “experiential travel,” such as a wildlife safari or a culinary tour.
8. Google Flights shows all flight prices on the web on one simple to use page.
9. Yapta tracks fares for you and will shoot you an e-mail or Tweet if the cost of your selected flight drops. After you buy your ticket, if the price falls below what you paid, most airlines and online travel agencies will refund you the difference, usually in the form of travel credits or vouchers.
10. Expats Blog is an extremely useful information tool by expatriates who have lived in a destination long enough to know it intimately, but still maintain an outsider’s perspective.