ABCey’s Tech Tuesday: Top 10 Event Tech Trends of 2019

It’s Tuesday! ABCey presents #TechTuesday as we highlight the best and brightest ideas in the event tech industry. For today’s #TechTuesday, we feature ten event tech trends to look for in 2019.

1) Mobile Charging Stations

Full charge ahead! Having a convenient and reliable way to charge mobile devices is one of the top amenities event attendees crave. By incorporating charging outlets into themed décor to your next event will not only satisfy their craving but also make it more trendy. goCharge is a great source to rent or buy a charging station for your next event!

2) 5G

Verizon and AT&T have both launched preliminary 5G services, but neither one is broadly available yet. With 5G, it’s fast, more responsive and able to connect a lot more devices at once. The speed and reliability of your venue’s Wi-Fi will become less important, as attendees will already have high-speed internet available to them on their devices, allowing for more opportunities.

3) Event Diagramming

Event diagramming tools are constantly improving. With the ability to lay out your event in any way you want, it allows for better planning and better control. Additionally, it helps planners and venue management save time. Forbes has used the software since 2013 to improve the efficiency of their events by visually verifying the placement of every piece as well as the viability of venues. We recommend MagicPlan or SocialTables Check in to make your planning a breeze!

4) Facial Recognition

Identifying and verifying an individual by using their faces has never been easier. With facial recognition, we can easily check in and register guests, reach new audience members and most of all, improve on site security. Apple and theme parks, like Disneyland have already take on facial recognition and have integrated into their systems with the IPhone and tickets respectively.

5) Beacons

A great companion for your event app- Beacon’s bluetooth technology send signals to other smart devices nearby using small, wireless transmitters. . One of the most useful benefits of beacon technology is that it has the capability to help attendees navigate from point A to point B. AppAtlas, powered by the mobile event app provider MeetingPlay, recently launched indoor wayfinding throughout enourmous ropms. By downloading an app, venue guests can easily navigate throughout these mega complexes with turn-by-turn directions right from their mobile or smart devices..

6) Event Applications

Event applications are a great tool for listing your event info, schedules, performer information, and more all in ONE place. Their flexibility makes them a perfect fit for almost any type of event. Pathable and Guidebook are just a few! Built with ease of use and design in mind, both event apps are great at being simple and convenient!

7) Event Automation

Event automation gives event planners the ability to create personalized experiences for all attendees. By sending out information tailored to each person to their own interests, it could also help prevent attendees from getting slammed with information overload. GEVME, Silverpop and HubSpot are some trending event automation platforms that will get you started!

8) Radio Frequency Identification (RFID)

Waiting in line for an event? Say no more! With RFID, you can set up a faster entry process and store payment, all in one with this tool. Furthermore, you can significantly cut down on your day-of staff or reallocate your staff into more engaging roles at your event venue. Xylobands, made popular by Coldplay is a great source of RFID coming into play. During the concert, it lights up during the musical acts and is a beautiful sight. Not only is it mesmerizing, but it will be a factor in getting people to come back.

9) Artificial Intelligence (Chatbots)

If you had questions about an event, don’t fear! With chatbots, you are able to get your question answered in a few seconds, relieving overwhelmed staff. In addition, chatbots are virtual meaning they could be on different social media platforms anytime and anywhere. There are numerous chatbots all over the internet including Spotify, Uber, Nike and more!

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10) Augmented Reality

In simple words, augmented reality is a combination of our real and computer-generated worlds in the form of live video imagery. With this technology, events planners can utilize the capabilities of computer-generated display text, sound and effects to enhance attendees’ real world experience. Attendees can experience AR through headsets or through displays on mobile devices. When Apple announced the ar feature at Apple’s annual conference, Worldwide Developers Conference, it changed everything for years to come!

Have you tried any of these event tech trends? Which one is your favorite? Let us know what you think in the comments below or on Facebook and Twitter!

If you’re interested in learning more about events we’ve done for otherSan Francisco startups or other fortune 500 companies, click here.


ABCey’s #TechTuesday: Top 10 High Tech Event Activities

#TechTuesday highlights the best and brightest ideas in the tech world. Today’s #TechTuesday features high tech event activities!

1. Projection Mapping

High Tech Event Activities – 3D Projection Mapping

Projection mapping is displaying a video over an object to create an amazing experience for your guests. The video projection brings to life any performance and activity that your audience engages in. It also adds another aspect to any event that will capture your entire audience’s attention. We also used projection in one of our previous events, and it was a huge hit!

 

2. Spotify House’s Bose Soundbooth

Spotify House'€™s Bose Soundbooth
Photo by Nadia Chaudhury

This amazing Bose Soundbooth presented by Spotify was from SXSW! Guests  completely immersed themselves in music as the booth was covered in mirrors and disco balls. Attendees were also more than happy to add their favorite songs to the official Spotify SXSW playlist. What song would you add?

 

3. Digital Graffiti Wall

Let your guests leave their mark at your event! Also, if you add an overhead question, your guests will be excited to head over to the wall to contribute. If you’re looking for a more kid-friendly activity, project a coloring book. Adults will love the activity, too!

 

4. 3D Selfie

High Tech Event Activities – 3D Selfies

In just a few minutes, you can be 3D scanned and recreated! If you have ever wanted a small model of your photo, your wish has come true! With this booth at your event, your guests are able to walk away with a “mini me” and a lasting memory of your event! If you’re not a huge fan of having a model of yourself, you have the option to have your mini me sent to yourself and you can share it to your social media, too! Now everyone can see exactly what you wore and all the fun you had at every angle!

 

5. iZombie Brain Scans

BuzzFeed's and CW's Party Till You're Undead iZombie Brain Scans
Photo by Nadia Chaudhury

These unforgettable brain scans were from the CW’s premiere of iZombie hosted by Buzzfeed! Attendees lined up to get a scan and observe their brain activity as they ate 3D-printed candy made onsite! Also, they kept the scans afterward! How could you adapt to use these brain scans at your event?

 

6. Social Media Wall

High Tech Event Activities – Social Media Wall

A social media wall is an amazing way to have your guests engage with your event and with each other! Not only will it spark conversation, it will create an online presence for your event! It will be an amazing way to break the ice and have your guests networking instead of making awkward small talk.

 

7. Virtual Tunnel Entrance

High Tech Event Activities – Virtual Tunnel

Give your attendees a grand entrance! Or maybe it could an enchanting and thrilling! It’s all in your hands. You decide what to project whether it be starry, checkered, or swirly! It will give off a great first impression of your event before they even enter! They’ll find themselves wanting to make another entrance.

 

8. Augmented Reality Gaming Wall

High Tech Event Activities – Augmented Reality Gaming Wall

Whether you’re competitive or nonchalant, take your games to another level with an augmented reality gaming wall! Kids and adults alike will love seeing their movements interact with the virtual world of the game. Who can resist?

 

9. Edible Photo Booth

Edible Photo Booth
Photo by Selffee

Pictures and food. Sure, they’re amazing apart, but it’s even better combined! This printer will take your selfie or any picture and print it onto your food for you! It’s the perfect Instagram moment and will help increase your social media presence along with engagement. The only problem? It’ll look too good to eat.

 

10. Interactive Virtual Wall

High Tech Event Activities – Interactive Virtual Wall
Photo by Global Event Managment

Have you ever been to a mall and seen those walls that interact with your body movements? It’s almost as if you are the wave and the colors that splash and swish around on the screen. Let your guests be mesmerized with the effects as they catch themselves walking back and forth in front of the wall!

 

How do you like our high tech event activities?

 

Have you seen any of these high tech event activities lately? Which one is your favorite? Which ones did we miss? We’d love to hear from you! Let us know in the comments below or on Facebook and Twitter!


ABCey’s #TechTuesday: Top 5 Apps for Event Engagement

#TechTuesday highlights the best and brightest ideas in the tech world. Today’s #TechTuesday features the top 5 apps to engage your attendees.

1. Attendify

#TechTuesday Attendify

Attendify is an event management app that includes great features, such as creating a private social network for your event. In the network, you are able to share photos, messages, and quick polls on the event timeline. Also, with this, introductions are easy! People are notified once you join the network, so everyone will know you made it.

 

2. CrowdCompass

#TechTuesday CrowdCompass

CrowdCompass enables you to create an app for your event with cool features that prompt your attendees to engage with each other and your event! For example, guests can message each other one-on-one, participate in live Q&As, and take notes all in one app! Furthermore, attendees are able to create personalized schedules with an option to push notifications for reminders. Also, the event planners are able to track guest engagement and the event’s impact in easy-to-read charts and graphs.

 

3. Grupio

#TechTuesday Grupio

Grupio is an event app that allows you to link your social media channels, like Facebook or Twitter, to your customized app! With this feature, you and your guests are able to share their experiences through your favorite social media platform! Other features include being able to create advertisements for your sponsors to feature on the app and gamification to encourage attendee engagement.

 

4. Whova

Whova is an event app that gives event planners the ability to customize their own app with their brand. Some of their features include document sharing among attendees to limit paper handouts and interactive maps. Also, Whova pushes the guests to create more buzz and excitement with a convenient Twitter outlet built into the app!

 

5. Eventbase

Eventbase is a mobile event technology platform that allows its users to create an app for their event. Depending on the type of event, the company has a specially curated app for your event app needs! This app has a large variety of fonts and themes to cater to your preferences. Eventbase also has features such as “Around Me” that suggests people nearby and small descriptors to allow for better connections.

 

Which of these apps are your favorite? We’d love to hear from you! Let us know in the comments below or on Facebook and Twitter!


#TechTuesday: Microsoft HoloLens

#TechTuesday highlights the best and brightest ideas in the tech world. ABCey would like to recognize these up and coming technologies for their innovative ideas and impact on the event world! This Tuesday we are featuring Microsoft’s augmented and virtual reality lenses, HoloLens


Ever ever wondered what technology would be like in the future? From the Internet to virtual reality, we have seen incredible technological advances that have had major impacts on the society. Now, companies like Microsoft are in the midst of bringing you high-definition holograms!

TechTuesday - Hololens Pic 2

So go beyond the screen with Microsoft’s HoloLens! It is the first self-contained, holographic computer that lets you better visualize your digital content and work. With this device, you can see the finest details of your work in relation to the world around you. Furthermore, your event attendees with be impressed when you use these lenses to show your products and ideas!


How it works: 

These lenses mix augmented and virtual reality and have stationary and moving holographic images . In addition, this tech uses gesture technology and voice recognition! You can navigate, open, select, drag, and place applications and holograms. Moreover, by simply gazing, you can move the cursor on this holographic computer. These lenses are so real that not only can you see the holograms, but you can also hear and locate it!

TechTuesday - Hololens Pic 3

Although Microsoft hasn’t announced a release date yet, they have a developmental edition for purchase. By purchasing this HoloLens edition for $3,000, you can be part of the first group of developers to test out this amazing tech! So what are you waiting for? Join these companies like Skype, RoboRaid, and HoloStudio, who are already on board. Get a head start and use some of the most advanced tech of our time! Sign up for the demo here!

This developmental package includes: 

  • Microsoft HoloLens Development Edition
  • Clicker 
  • Carrying Case
  • Microfiber Cloth 
  • Charger
  • Micro-USB 2.0 cable

TechTuesday - HoloLens Pic 1

 

Bring your ideas to life with Microsoft HoloLens!

Why we love it: 

Microsoft’s HoloLens adds an incredible element to our future events. As the first holographic computer, the device lets you showcase your ideas in 3D during meetings, conferences, trade shows, and many more. In addition, Microsoft has paired up with Skype. Thus, the lens can be used at virtual conferences and meetings. This allows you to better show your ideas by drawing on your screen. Then, your Skype contact can see your drawings!

TechTuesday - HoloLens Pic 4

In addition, you can use it as a form of entertainment for your event attendees. It will surely catch everyone’s attention! Attendees can use this device to go online, play games, and create their own holograms. When released, we believe that Microsoft’s HoloLens will, in no time, have a major impact on our world, especially the event industry!

TechTuesday- Hololens Pic 5

What do you think about Microsoft’s HoloLens? Let us know in the comments or on Facebook and on Twitter!


5 New Tech Innovations for Events

There is no foreseeable end to technology and the amazing capabilities of what it will do for the future of events. ABCey will explore 5 of the most budding tech advances that could develop into some very cool features for events!


 

1. NFC tech

NFC tech originally stems from RFID but is an even more advanced solution. An NFC  (Near Field Communication) chip is a part of one wireless link that when connected with another chip transfers data within seconds. These chips run on very low amounts of power so they are energy efficient. ITN International is a company that utilizes this technology for events like conferences and trade shows.

nfcdiag

2. Memory Spot

HP unveiled this high tech chip that’s the size of a grain of rice! This chip can attach to any object discretely and hold boundless amounts of media and data. HP reveals the chip to be a merging of the “digital and physical worlds”. One such example is a picture album with the chip attached to it, when pressed audio from the visual can be heard. Find more about this new tech here.

133490-hp-unveils-rfid-s-future-competitor

3. RuBee

This new on the rise tech boasts of the highest security that can go through steel and even liquid. RuBee operates on radio waves and active transceivers that communicate peer-to-peer. This tech gets farther reach ranges the RFID and also provides a cheaper option. While this new tech is used mainly for security purposes, we can see this tech evolving into something more mainstream for event usage. Find out more on RuBee here.

Dossier RFID Bits of Freedom-5_1

4.  BLE Tech

BLE, otherwise known as Bluetooth technology or iBeacon uses transmitters to connect in mobile apps to share data. Users can find guest attendees in a specific venue, see who’s arrived and view profiles on the people there on their mobile app. One can see data analyzing movement of guests and time spent in a certain area. We like how the company FISH integrates this technology with various others mentioned to utilize multiple tech platforms.

ibeacon

5. Wireless Microphones

Try a wireless movable microphone for audience engagement! These state of the art microphones connect to any sound system with their built in receiver. The company Catchbox has a feature which allows the mic to be muted when the box is in motion. This is a great tool for audience interaction that allows guests to be seen and heard.

catch-box-2-620x221

Which of these new inventions are you most excited about? Let us know in the comments below or find us on facebook or twitter!


How to Build an Event Budget in 3 Steps

It’s hard to tell  just how much you’ll be spending on a big event, let alone what exactly you’re spending it on. ABCey breaks down how to build an event budget so you can tackle the production head on, and outline what you need and where you’ll need it!


1. Set an overall budget amount (estimate)!

  • Don’t get too stuck on the exact budget for all line items upfront. Use placeholders room for growth but be realistic.
  • Decide on a budgeting tool you want to use, or just build your own in google sheets, which allow for easy collaboration and transparency with your clients. We like the Productify app, because it gives ready made templates that are easy to manipulate, saving you time creating one. They also offer walk through budget tutorials for the beginning event planner making things easy and accessible.

Productify app

2. Set up columns and categories for line itemsBudget Template

Columns and categories are essential for clearly organizing any and all information on the items in your budget. Make sure to include as much detail as possible.

  • Item title
  • Item description
  • Assigned vendor
  • Budgeted amount
  • Negotiated amount
  • Actual amount (cost)
  • Payment(s)

Helpful budget templates can be found here (all free!).

3. Set up line items

Use your designated budgeting tool to fill in the categories with each corresponding item so you’re creating a subgroup! Here are some examples:

  • Food & Catering: Food, Beverage, Cakes, Staff Fees, Service Charge
  • Venue Expenses: Space, Room Rental, Parking, Security, Connectivity
  • Floral & Decor: Floral Displays, Rentals, Signage, Room Decor, Table Decor

average-wedding-budget-infographic-new-2-600 Once you have set these items into place, you can set percentages for each category that will represent the cost of your event in a more accurate way. You can then decide what you would like to focus on, or downsize depending on your events needs.

Things to remember:

  • Get a few quotes from at least 2 vendors for each service before you commit!
  • Always update your information with the budget tool when there is a change so you don’t lose track

Once you follow these simple 3 steps,  the event planning process should be well underway! Did you find this helpful to creating your event budget? Let us know with a comment or find us on Twitter and Facebook!


5 Ways To Connect Event Attendees With Tech

ABCey is always on the lookout for new tech trends that can change up the way attendees experience their events. We’re highlighting some of the best and brightest apps and trends so that you can be up to date on the ever changing event planning experience.

Here are 5 of some of the best new tech trends to help your guests network and connect to create a more immersive experience!

1. iBeacon

Apple has introduced another cutting edge technology that will change the distribution of information from phone, places, and people. Using Bluetooth (LE) signals iBeacon can identify location instantaneously, sense other phones, and gains information on people around them. Using the iBeacon for events can link attendees by being alerted to exactly who is where during an event which allows for easier navigation through the event, finding recognizable colleges, and recommend networking.

slider-multieevent-featured

See what the Eventbase app did with iBeacon here.

2. Wearable Tech

Wearable technology is vastly growing in variety and complexity. Whether it be a pair of glasses, a shirt, or accessory this kind of tech is a great way to track engagement and allow attendees to see information in a more convenient way. Guests can get into the competitive spirit and participate in more activities with freedom from their smartphone.

wearable

Find out just how effective wearable tech can be in this article by BizBash.

3.  3D printing

3D printing was once an exclusive privilege because of the high price cost of equipment but has recently become more affordable.  Attendees can have a keepsake to take home with them that they created with the printers to remind them of the event. It allows guests to be interactive with the event tech which makes for a more immersive experience.

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Check out the low cost 3D printing that Carbon 3D offers here.

4. Engagement and Interaction with Speakers

Head speakers are largely the main focus of any corporate event but can lose guest attention if unable to connect with them in a personal way. Hand raising questionnaires are a thing of the past with new mobile apps that allow the guests inquires and participation to be apart of the speakers presentation experience.  The Livecube app allows guests to gain “points” for checking into conferences on their mobile phone and getting prizes at the events for the tweets they post through out the event.

livecube-2014-session-01-01-1dcb308689696b9b9b0ad166adce325e

5. Projection Art

We like how guests can add input and post during an event via a social media app but when we can take that interaction and make it into tangible art that is something we love! Projecting attendee tweets on the wall in a creatively is a unique way for guests to see their comments being a part of the over all experience.

Projection Art

See more amazing projection mapping here.

 

All the new tech trends facilitate guest networking and connection in the event atmosphere. Which tech will you incorporate to add a little more to your events? Let us know with a comment or find us on Twitter and Facebook!