It’s Tuesday! ABCey presents #TechTuesday as we highlight the best and brightest ideas in the event tech industry. For today’s #TechTuesday, we feature ten event tech trends to look for in 2019.
1) Mobile Charging Stations
Full charge ahead! Having a convenient and reliable way to charge mobile devices is one of the top amenities event attendees crave. By incorporating charging outlets into themed décor to your next event will not only satisfy their craving but also make it more trendy. goCharge is a great source to rent or buy a charging station for your next event!
Verizon and AT&T have both launched preliminary 5G services, but neither one is broadly available yet. With 5G, it’s fast, more responsive and able to connect a lot more devices at once. The speed and reliability of your venue’s Wi-Fi will become less important, as attendees will already have high-speed internet available to them on their devices, allowing for more opportunities.
3) Event Diagramming
Event diagramming tools are constantly improving. With the ability to lay out your event in any way you want, it allows for better planning and better control. Additionally, it helps planners and venue management save time. Forbes has used the software since 2013 to improve the efficiency of their events by visually verifying the placement of every piece as well as the viability of venues. We recommend MagicPlan or SocialTables Check in to make your planning a breeze!
4) Facial Recognition
Identifying and verifying an individual by using their faces has never been easier. With facial recognition, we can easily check in and register guests, reach new audience members and most of all, improve on site security. Apple and theme parks, like Disneyland have already take on facial recognition and have integrated into their systems with the IPhone and tickets respectively.
A great companion for your event app- Beacon’s bluetooth technology send signals to other smart devices nearby using small, wireless transmitters. . One of the most useful benefits of beacon technology is that it has the capability to help attendees navigate from point A to point B. AppAtlas, powered by the mobile event app provider MeetingPlay, recently launched indoor wayfinding throughout enourmous ropms. By downloading an app, venue guests can easily navigate throughout these mega complexes with turn-by-turn directions right from their mobile or smart devices..
6) Event Applications
Event applications are a great tool for listing your event info, schedules, performer information, and more all in ONE place. Their flexibility makes them a perfect fit for almost any type of event. Pathable and Guidebook are just a few! Built with ease of use and design in mind, both event apps are great at being simple and convenient!
7) Event Automation
Event automation gives event planners the ability to create personalized experiences for all attendees. By sending out information tailored to each person to their own interests, it could also help prevent attendees from getting slammed with information overload. GEVME, Silverpop and HubSpot are some trending event automation platforms that will get you started!
8) Radio Frequency Identification (RFID)
Waiting in line for an event? Say no more! With RFID, you can set up a faster entry process and store payment, all in one with this tool. Furthermore, you can significantly cut down on your day-of staff or reallocate your staff into more engaging roles at your event venue. Xylobands, made popular by Coldplay is a great source of RFID coming into play. During the concert, it lights up during the musical acts and is a beautiful sight. Not only is it mesmerizing, but it will be a factor in getting people to come back.
9) Artificial Intelligence (Chatbots)
If you had questions about an event, don’t fear! With chatbots, you are able to get your question answered in a few seconds, relieving overwhelmed staff. In addition, chatbots are virtual meaning they could be on different social media platforms anytime and anywhere. There are numerous chatbots all over the internet including Spotify, Uber, Nike and more!
10) Augmented Reality
In simple words, augmented reality is a combination of our real and computer-generated worlds in the form of live video imagery. With this technology, events planners can utilize the capabilities of computer-generated display text, sound and effects to enhance attendees’ real world experience. Attendees can experience AR through headsets or through displays on mobile devices. When Apple announced the ar feature at Apple’s annual conference, Worldwide Developers Conference, it changed everything for years to come!
If you’re interested in learning more about events we’ve done for otherSan Francisco startups or other fortune 500 companies, click here.
#TechTuesday highlights the best and brightest ideas in the tech world. ABCey would like to recognize these up and coming technologies for their innovative ideas and impact on the event world! This Tuesday we are featuring Microsoft’s augmented and virtual reality lenses, HoloLens!
Ever ever wondered what technology would be like in the future? From the Internet to virtual reality, we have seen incredible technological advances that have had major impacts on the society. Now, companies like Microsoft are in the midst of bringing you high-definition holograms!
So go beyond the screen with Microsoft’s HoloLens! It is the first self-contained, holographic computer that lets you better visualize your digital content and work. With this device, you can see the finest details of your work in relation to the world around you. Furthermore, your event attendees with be impressed when you use these lenses to show your products and ideas!
How it works:
These lenses mix augmented and virtual reality and have stationary and moving holographic images . In addition, this tech uses gesture technology and voice recognition! You can navigate, open, select, drag, and place applications and holograms. Moreover, by simply gazing, you can move the cursor on this holographic computer. These lenses are so real that not only can you see the holograms, but you can also hear and locate it!
Although Microsoft hasn’t announced a release date yet, they have a developmental edition for purchase. By purchasing this HoloLens edition for $3,000, you can be part of the first group of developers to test out this amazing tech! So what are you waiting for? Join these companies like Skype, RoboRaid, and HoloStudio, who are already on board. Get a head start and use some of the most advanced tech of our time! Sign up for the demo here!
This developmental package includes:
- Microsoft HoloLens Development Edition
- Carrying Case
- Microfiber Cloth
- Micro-USB 2.0 cable
Bring your ideas to life with Microsoft HoloLens!
Why we love it:
Microsoft’s HoloLens adds an incredible element to our future events. As the first holographic computer, the device lets you showcase your ideas in 3D during meetings, conferences, trade shows, and many more. In addition, Microsoft has paired up with Skype. Thus, the lens can be used at virtual conferences and meetings. This allows you to better show your ideas by drawing on your screen. Then, your Skype contact can see your drawings!
In addition, you can use it as a form of entertainment for your event attendees. It will surely catch everyone’s attention! Attendees can use this device to go online, play games, and create their own holograms. When released, we believe that Microsoft’s HoloLens will, in no time, have a major impact on our world, especially the event industry!
There is no foreseeable end to technology and the amazing capabilities of what it will do for the future of events. ABCey will explore 5 of the most budding tech advances that could develop into some very cool features for events!
1. NFC tech
NFC tech originally stems from RFID but is an even more advanced solution. An NFC (Near Field Communication) chip is a part of one wireless link that when connected with another chip transfers data within seconds. These chips run on very low amounts of power so they are energy efficient. ITN International is a company that utilizes this technology for events like conferences and trade shows.
2. Memory Spot
HP unveiled this high tech chip that’s the size of a grain of rice! This chip can attach to any object discretely and hold boundless amounts of media and data. HP reveals the chip to be a merging of the “digital and physical worlds”. One such example is a picture album with the chip attached to it, when pressed audio from the visual can be heard. Find more about this new tech here.
This new on the rise tech boasts of the highest security that can go through steel and even liquid. RuBee operates on radio waves and active transceivers that communicate peer-to-peer. This tech gets farther reach ranges the RFID and also provides a cheaper option. While this new tech is used mainly for security purposes, we can see this tech evolving into something more mainstream for event usage. Find out more on RuBee here.
4. BLE Tech
BLE, otherwise known as Bluetooth technology or iBeacon uses transmitters to connect in mobile apps to share data. Users can find guest attendees in a specific venue, see who’s arrived and view profiles on the people there on their mobile app. One can see data analyzing movement of guests and time spent in a certain area. We like how the company FISH integrates this technology with various others mentioned to utilize multiple tech platforms.
5. Wireless Microphones
Try a wireless movable microphone for audience engagement! These state of the art microphones connect to any sound system with their built in receiver. The company Catchbox has a feature which allows the mic to be muted when the box is in motion. This is a great tool for audience interaction that allows guests to be seen and heard.
It’s hard to tell just how much you’ll be spending on a big event, let alone what exactly you’re spending it on. ABCey breaks down how to build an event budget so you can tackle the production head on, and outline what you need and where you’ll need it!
1. Set an overall budget amount (estimate)!
- Don’t get too stuck on the exact budget for all line items upfront. Use placeholders room for growth but be realistic.
- Decide on a budgeting tool you want to use, or just build your own in google sheets, which allow for easy collaboration and transparency with your clients. We like the Productify app, because it gives ready made templates that are easy to manipulate, saving you time creating one. They also offer walk through budget tutorials for the beginning event planner making things easy and accessible.
2. Set up columns and categories for line items
Columns and categories are essential for clearly organizing any and all information on the items in your budget. Make sure to include as much detail as possible.
- Item title
- Item description
- Assigned vendor
- Budgeted amount
- Negotiated amount
- Actual amount (cost)
Helpful budget templates can be found here (all free!).
3. Set up line items
Use your designated budgeting tool to fill in the categories with each corresponding item so you’re creating a subgroup! Here are some examples:
- Food & Catering: Food, Beverage, Cakes, Staff Fees, Service Charge
- Venue Expenses: Space, Room Rental, Parking, Security, Connectivity
- Floral & Decor: Floral Displays, Rentals, Signage, Room Decor, Table Decor
Once you have set these items into place, you can set percentages for each category that will represent the cost of your event in a more accurate way. You can then decide what you would like to focus on, or downsize depending on your events needs.
Things to remember:
- Get a few quotes from at least 2 vendors for each service before you commit!
- Always update your information with the budget tool when there is a change so you don’t lose track
Once you follow these simple 3 steps, the event planning process should be well underway! Did you find this helpful to creating your event budget? Let us know with a comment or find us on Twitter and Facebook!
ABCey is always on the lookout for new tech trends that can change up the way attendees experience their events. We’re highlighting some of the best and brightest apps and trends so that you can be up to date on the ever changing event planning experience.
Here are 5 of some of the best new tech trends to help your guests network and connect to create a more immersive experience!
Apple has introduced another cutting edge technology that will change the distribution of information from phone, places, and people. Using Bluetooth (LE) signals iBeacon can identify location instantaneously, sense other phones, and gains information on people around them. Using the iBeacon for events can link attendees by being alerted to exactly who is where during an event which allows for easier navigation through the event, finding recognizable colleges, and recommend networking.
See what the Eventbase app did with iBeacon here.
2. Wearable Tech
Wearable technology is vastly growing in variety and complexity. Whether it be a pair of glasses, a shirt, or accessory this kind of tech is a great way to track engagement and allow attendees to see information in a more convenient way. Guests can get into the competitive spirit and participate in more activities with freedom from their smartphone.
Find out just how effective wearable tech can be in this article by BizBash.
3. 3D printing
3D printing was once an exclusive privilege because of the high price cost of equipment but has recently become more affordable. Attendees can have a keepsake to take home with them that they created with the printers to remind them of the event. It allows guests to be interactive with the event tech which makes for a more immersive experience.
Check out the low cost 3D printing that Carbon 3D offers here.
4. Engagement and Interaction with Speakers
Head speakers are largely the main focus of any corporate event but can lose guest attention if unable to connect with them in a personal way. Hand raising questionnaires are a thing of the past with new mobile apps that allow the guests inquires and participation to be apart of the speakers presentation experience. The Livecube app allows guests to gain “points” for checking into conferences on their mobile phone and getting prizes at the events for the tweets they post through out the event.
5. Projection Art
We like how guests can add input and post during an event via a social media app but when we can take that interaction and make it into tangible art that is something we love! Projecting attendee tweets on the wall in a creatively is a unique way for guests to see their comments being a part of the over all experience.
See more amazing projection mapping here.
All the new tech trends facilitate guest networking and connection in the event atmosphere. Which tech will you incorporate to add a little more to your events? Let us know with a comment or find us on Twitter and Facebook!