ABCey’s #TechTuesday: Make Event Planning Easier with Tech Tools!

#TechTuesday highlights the best and brightest ideas in the tech world. Today’s #TechTuesday features the 10 tech tools to make event planning easier!

1. Loopd

Loopd is a system that uses Bluetooth beacons placed around an event venue and chips guests wear around their neck to enable location-tracking for planners and guests. It keeps track of which exhibit booths and sessions attendees visit and also helps with networking! With one tap, guests are able to share contact information, so forget about shuffling around to pull out your phone! Additionally, guests can receive marketing materials and fliers from all the booths they visited via the Loopd app!

2. Hootsuite

Nowadays, every event planner turns to social media to promote their event, and we don’t blame them! It reaches large audiences and is extremely easy to use! The only downside is how many social media platforms are out there. With Hootsuite, you can manage all your social media platforms in one space, so you can close all your tabs!

3. Estimote

Ever wish the TV in front of you showed you exactly what you wanted to see? Estimote, with the help of Bluetooth beacons, can personalize content displayed on digital screens for guests! These beacons communicate with the smartphone in your pocket to show information based on your interests and buying habits. Now all your guests will have a custom experience and event planners won’t need to be concerned with irrelevant content!

4. Eventbrite Organizer

Lines are a huge deterrent, especially check-in lines! Eventbrite Organizer helps cut the lines by allowing the user to scan tickets directly from their phone! Also, you are able to check real-time ticket sales and can even become a mobile box office!

5. SelfieSpott

Instead of creating elaborate backdrops with only a small space for your event logo, event planners can design a graphic overlay with their event logo and some information on the back, if desired. SelfieSpott allows guests to receive their photos instantly and ready for social media by simply texting a number! Also, with their permission, planners can have access to the numbers for a follow-up!

6. Social Tables

Creating to-scale diagrams has never been easier, so put down those toothpicks and cut-out tables and pull out your computer! With the Social Tables software, you can adjust the placement of tables and also create a seating chart for your guests. You are able to customize every aspect of it to your liking, whether it be color, size, or label! It’ll make event planning easier by far!

7. Facial Recognition

https://www.youtube.com/watch?v=V3A9_XDirW4

Looking to amaze your guests and reduce check-in lines? Zenus has constructed a kiosk that will scan and display a guest’s badge upon their approach. If you prefer a less bulky option, their facial recognition software pairs with any device that possesses a camera, like an iPad! Check-in will be quick and your guests no longer have to waste precious time waiting to be checked in!

8. Slack

If you find yourself switching between iMessage, Facebook Messenger, and other channels just to reach all your event staff, we recommend you try Slack! It’s a workplace messaging system that can help you keep all your communications in one channel. Also, you can create groups within the chat to help you keep organized!

9. Speecheo

Ditch the pen and paper! Speecheo allows all your guests to take notes while simultaneously providing feedback to the speaker! Planners and speakers can see the most popular part of the presentation, and the audience can create bookmarks and record audio to later share on social media.

10. Dropbox

Forget lugging around huge binders full of documents! Dropbox keeps all your necessary documents in one secure place. Access can also be shared among all your event staff to avoid losing printed copies and to be a little eco-friendly!

How will you make event planning easier?

We know that event planning can be extremely difficult and demanding. These tech tools are meant to help every planner be a little more organized and to make event planning easier! Are there any tech tools you use? Which ones did we miss? Let us know in the comments below or on Facebook and Twitter!

5 Apps Every Event Planner Needs

It’s no secret that event planning can be stressful. From endless checklists to piles of receipts to long guests lines, there just doesn’t seem to be an end to it! However, at ABCey, we believe that with the right tools, your event planning experience can be stress-free! For that reason, we have compiled a list of 5 amazing apps that will surely make planning your events smooth and easy!

1. Wunderlist

Simplify your planning process with Wunderlist! This app allows you to easily manage and share your daily to-do lists with colleagues. By setting due dates and task reminders, you will easily complete important projects on time! Furthermore, you can organize these projects and lists into folders with a simple drag and drop. Jot down tasks while on the go, as Wunderlist is available on all major devices!

2. Basecamp

Use Basecamp to stay on top of all your work, schedules, and colleagues! Having launched Version 3 in 2015, Basecamp offers a variety of features to ensure everyone on your event team stays on the same page. At ABCey, we love that Basecamp has a variety of features such as message boards, group chats, schedules, notifications, web-based text documents and file sharing. Basecamp makes communication and organizing your team easier and faster than ever before! So sign up here and watch your event team work efficiently together!

3. Boomset

Put an end to headaches that come with long guest lines by using Boomset! This essential tool creates a seamless check-in experience for your guests. Not only can you import contacts onto your guest lists, but you can also let your guests check themselves in! In addition, Boomset is also a lead retrieval app, further allowing your guests and vendors to exchange contact information with one another. That being said, don’t wait up and start your free trial now!

4. Hootsuite

Manage all your social media networks at once with Hootsuite! This convenient app supports social network integration for over 35 popular networks, including Facebook, Twitter, Youtube, Instagram, LinkedIn, and Google+. With this handy tool, you can post and manage each channel on a single dashboard! Also, save time by scheduling your posts in advance, while using its instant analytics feature to compare your platforms in terms of followers and influencers! Sign up now!

5. ScannerPro

Eliminate endless piles of receipts and papers by using ScannerPro! With this app, you can scan documents with a snapshot, convert them to PDFs and email them right away. Users can also resize, crop and edit their documents as they wish! Download ScannerPro now, and turn your phone into a portable scanner!

Planning to use any of these apps? Let us know with a comment or send us a message on Facebook or Twitter!