Tag: check in
ABCey’s #TechTuesday: Make Event Planning Easier with Tech Tools!
#TechTuesday highlights the best and brightest ideas in the tech world. Today’s #TechTuesday features the 10 tech tools to make event planning easier!
1. Loopd
Loopd is a system that uses Bluetooth beacons placed around an event venue and chips guests wear around their neck to enable location-tracking for planners and guests. It keeps track of which exhibit booths and sessions attendees visit and also helps with networking! With one tap, guests are able to share contact information, so forget about shuffling around to pull out your phone! Additionally, guests can receive marketing materials and fliers from all the booths they visited via the Loopd app!
2. Hootsuite
Nowadays, every event planner turns to social media to promote their event, and we don’t blame them! It reaches large audiences and is extremely easy to use! The only downside is how many social media platforms are out there. With Hootsuite, you can manage all your social media platforms in one space, so you can close all your tabs!
3. Estimote
Ever wish the TV in front of you showed you exactly what you wanted to see? Estimote, with the help of Bluetooth beacons, can personalize content displayed on digital screens for guests! These beacons communicate with the smartphone in your pocket to show information based on your interests and buying habits. Now all your guests will have a custom experience and event planners won’t need to be concerned with irrelevant content!
4. Eventbrite Organizer
Lines are a huge deterrent, especially check-in lines! Eventbrite Organizer helps cut the lines by allowing the user to scan tickets directly from their phone! Also, you are able to check real-time ticket sales and can even become a mobile box office!
5. SelfieSpott
Instead of creating elaborate backdrops with only a small space for your event logo, event planners can design a graphic overlay with their event logo and some information on the back, if desired. SelfieSpott allows guests to receive their photos instantly and ready for social media by simply texting a number! Also, with their permission, planners can have access to the numbers for a follow-up!
6. Social Tables
Creating to-scale diagrams has never been easier, so put down those toothpicks and cut-out tables and pull out your computer! With the Social Tables software, you can adjust the placement of tables and also create a seating chart for your guests. You are able to customize every aspect of it to your liking, whether it be color, size, or label! It’ll make event planning easier by far!
7. Facial Recognition
https://www.youtube.com/watch?v=V3A9_XDirW4
Looking to amaze your guests and reduce check-in lines? Zenus has constructed a kiosk that will scan and display a guest’s badge upon their approach. If you prefer a less bulky option, their facial recognition software pairs with any device that possesses a camera, like an iPad! Check-in will be quick and your guests no longer have to waste precious time waiting to be checked in!
8. Slack
If you find yourself switching between iMessage, Facebook Messenger, and other channels just to reach all your event staff, we recommend you try Slack! It’s a workplace messaging system that can help you keep all your communications in one channel. Also, you can create groups within the chat to help you keep organized!
9. Speecheo
Ditch the pen and paper! Speecheo allows all your guests to take notes while simultaneously providing feedback to the speaker! Planners and speakers can see the most popular part of the presentation, and the audience can create bookmarks and record audio to later share on social media.
10. Dropbox
Forget lugging around huge binders full of documents! Dropbox keeps all your necessary documents in one secure place. Access can also be shared among all your event staff to avoid losing printed copies and to be a little eco-friendly!
How will you make event planning easier?
We know that event planning can be extremely difficult and demanding. These tech tools are meant to help every planner be a little more organized and to make event planning easier! Are there any tech tools you use? Which ones did we miss? Let us know in the comments below or on Facebook and Twitter!
ABCey Presents: Top 5 Event Planning Apps
Smart phone apps have become increasingly beneficial, especially in the event planning industry. There are many apps available now that can help event profs become more efficient in their day-to-day tasks. Here are ABCey’s Top 5 Event Planning Apps that are crucial for staying up to date on all the latest event trends!
1. Super Planner
This useful app is a great business application tool for the professional event planner, including calculators for venue capacity, staffing, catering, staging, projection and dance floor, as well as useful tips. ($9.99)
2. Boomset
Boomset focuses on event registration. Easily check attendees in with their QR scanner. Event organizers can also use this event app to print badges, or create wristbands. It also has integrations with other event management platforms so that event registration is as painless for organizers as possible. (FREE app)
3. myParties
“myParties” is simple and extremely easy-to-use event planner app. It lets you organize your party with utmost convenience. You can schedule times, make invitations and have the much-needed control of the bills. (FREE app)
4. Social Tables
Social Tables is a super efficient check-in tool. It provides a fast, professional and secure alternative to Excel or paper event guest lists. Their web-based app also makes 2D or 3D diagramming and seating charts easier. (FREE app, monthly service pricing)
5. Monefy
Monefy aims to remove all the clutter from tracking expenses. It allows you to view graphs, export data, and sync to Dropbox. The app makes it easy to manage all of your event expenses in one place. Event planning is an on-the-go job, having an app like this is a godsend. ($0.99)
_________________________________________________________________
What event planning apps do you use? Have you tried any of these apps? Let us know in the comments below or on our Facebook & Twitter pages!
Sources: Social Tables, Bizzabo, iGeeksBlog, Ticketbud
#TechTuesday:10 Tech Tools For Your Meetings Or Events
#TechTuesday highlights the best and brightest ideas in the tech world. ABCey would like to recognize these up and coming technologies for their innovative ideas and impact on the event world! In today’s #TechTuesday, we present to you some of the best new Tech Tools for your meetings and events!
Tech has seen some pretty cool changes and improvements this year, and now it’s time to change up your tech tools so that you can produce better meetings and events. At ABCey, we have compiled 10 of our favorite apps and services that will keep you up to speed with all of the latest tech trends!
10 New Tech Tools That You Can’t Beat
1. Asana
Asana is a great overall web and mobile app for event professionals and others! You can track your progress from start to finish and stay on task! Team members will know exactly what needs to be done, and when it needs to be done. Not to mention, this app supports any collaboration and is free for teams of up to 15 people!
2. Meetoo
Got a huge conference coming up? That’s not the least of your troubles. Imagine the difficulty of when you’re trying to collect hundreds or even thousands of responses. Now that’s troublesome! Well, what better way to get that information than through Meetoo. Meetoo allows for real time messaging as well as live polling to get the information you need in the blink of an eye! Start your free trial today!
3. Hootsuite
You’ve got the schedule posts down for Facebook, but what about Twitter and other social media websites? With Hootsuite, you can manage your social media in the best way! Schedule ahead and leave it to Hootsuite to post and share information for you! After all, you can’t be on social media all the time.
4. HeyTell
Imagine a walkie talkie, but on your phone! That’s exactly what HeyTell is, except more modernized! You can add friends and know who you’re talking to. And to talk, simply hold and speak. “This is ABCey Events! Over.”
5. Super Planner
Have no fear! Super Planner is here! If you’ve got an iPhone, then go on ahead and download this business app. This app is great for event planners with a wide variety of tools to help with food and beverages, A/V, and venue capacities!
6. Pro Party Planner
Get all your planning needs in one place. With Pro Party Planner, you’ll be able to do a variety of tasks such as creating seating charts in a matter of minutes! You can manage all of your guests as well as track your budget easily. Also make sure to set reminders and build those shopping lists for anything that you need! Or, you can delegate your tasks to team members.
7. Monefy
As you’re planning your event, it’s important to keep track of your expenses. So Monefy them! Monefy can add expense records extremely fast and can be used on multiple devices. This app is also able to visually present how much you’re spending on each category.
8. Bizzabo
Another great overall app is Bizzabo! Bizzabo has done events right by knowing exactly what event profs need! Bizzabo also includes the website, ticketing, CRM, event app, email, agenda, networking, sponsors, updates, polls and reports. That’s a lot to offer!
9. Event Assistant
Need to check in guests? Create a whole new experience for checking in with this app! Event assistant is a custom check in flow app that keeps the line moving even if you’re offline. You’ll also be able to check the progress and see how many guests have checked in!
10. Event Farm
Organize your event before, during and after! Before your event, you can send out customized invitations, register your guests, and manage them. Check them in during your event and then after the event, and you’ll have reports and data ready at hand.
Have you tried any of these great tech tools? Let us know in the comments below or on Facebook and Twitter!
5 Apps Every Event Planner Needs
It’s no secret that event planning can be stressful. From endless checklists to piles of receipts to long guests lines, there just doesn’t seem to be an end to it! However, at ABCey, we believe that with the right tools, your event planning experience can be stress-free! For that reason, we have compiled a list of 5 amazing apps that will surely make planning your events smooth and easy!
1. Wunderlist
Simplify your planning process with Wunderlist! This app allows you to easily manage and share your daily to-do lists with colleagues. By setting due dates and task reminders, you will easily complete important projects on time! Furthermore, you can organize these projects and lists into folders with a simple drag and drop. Jot down tasks while on the go, as Wunderlist is available on all major devices!
2. Basecamp
Use Basecamp to stay on top of all your work, schedules, and colleagues! Having launched Version 3 in 2015, Basecamp offers a variety of features to ensure everyone on your event team stays on the same page. At ABCey, we love that Basecamp has a variety of features such as message boards, group chats, schedules, notifications, web-based text documents and file sharing. Basecamp makes communication and organizing your team easier and faster than ever before! So sign up here and watch your event team work efficiently together!
3. Boomset
Put an end to headaches that come with long guest lines by using Boomset! This essential tool creates a seamless check-in experience for your guests. Not only can you import contacts onto your guest lists, but you can also let your guests check themselves in! In addition, Boomset is also a lead retrieval app, further allowing your guests and vendors to exchange contact information with one another. That being said, don’t wait up and start your free trial now!
4. Hootsuite
Manage all your social media networks at once with Hootsuite! This convenient app supports social network integration for over 35 popular networks, including Facebook, Twitter, Youtube, Instagram, LinkedIn, and Google+. With this handy tool, you can post and manage each channel on a single dashboard! Also, save time by scheduling your posts in advance, while using its instant analytics feature to compare your platforms in terms of followers and influencers! Sign up now!
5. ScannerPro
Eliminate endless piles of receipts and papers by using ScannerPro! With this app, you can scan documents with a snapshot, convert them to PDFs and email them right away. Users can also resize, crop and edit their documents as they wish! Download ScannerPro now, and turn your phone into a portable scanner!
Planning to use any of these apps? Let us know with a comment or send us a message on Facebook or Twitter!