#TechTuesday highlights the best and brightest ideas in the tech world. Today’s #TechTuesday features the 10 best event organization apps to help you stay sane and organized as an event planner!
There’s a new iphone / ipad app on the scene that is garnering a lot of buzz…and for good reason. Super Planner is an event industry app developed by Howard Givner, and is one of the most in-depth mobile tools on the market today.
It is a digital encyclopedia of industry calculators convenient enough to carry with you everywhere in your purse or pocket. Just as a good measuring tape, hotel directory, business calendar and frequent flyer miles are mainstays for the planner, so too should be the Super Planner.
This app acts as a personal assistant to help you stay on task with your planning. It includes integrated calendars, to-do lists, and notes. 24me keeps track of your tasks and schedules all in one place and sends you reminders for them so you don’t forget. The app also reminds you about bills and other important information, as it connects to your financial institutions, service providers, and social networks. This app is especially great for smaller events!
Asana is a great way to keep everyone on your event planning team in the loop! It lets you assign tasks to different team members while keeping track of who’s doing what. Asana gives you the ability to easily monitor what’s getting done and who’s getting it done.
Boomset helps speed up the registration process by allowing you to check people in using QR codes, print bases and create wristbands. It also integrates with other platforms you might already be using for your event, so it makes registration simple!
CamScanner basically transforms your phone into a scanner. It’s great for digitalizing contracts, agreements, marketing material and other important documents you need to send to clients. It also has the ability to convert documents into PDFs. Now that’s convenient!
Timebridge makes scheduling fast and simple! The app collects information about everyone’s availability, takes into account preferences, and then automatically arranges a good meeting time. This is a great way to arrange meetings or even events with a lot of people without having to deal with the long back and forth of emailing!
This event organization app helps simplify communication between the event planner and the client. It allows you to create a card system detailing different sections of the project, so everyone knows what stage each part of the event is at. There’s even a client review card so the client can approve the final step!
Sometimes it can be hard to find events you want to attend. Luckily, Eventgrabber can help! It matches people with the types of occasions they’ll likely be interested in. They can look at the top events going on, see the most popular events with locals, and even order a taxi or an Uber to take them to the next party. As an event planner, this app is extremely useful for attracting guests who would genuinely be interested in your type of event!
This app essentially turns your smartphone into a walkie-talkie, making communication with your event staff easy! There’s no need to hang on to multiple devices, and it prevents you from having to physically locate various members of your crew during the actual event!
Pingg is a great tool for running your events, as it lets you create invitations, guest lists, and thank you messages for your attendees all in one place! Not only this, but you can also add a gift registry, schedule reminders, and search for local services for your event as well. This handy app let’s you keep all the little details of your event organized!
What event organization apps do you use to stay sane when planning events?
Event planning can be extremely stressful and overwhelming, and these tools are guaranteed to help simplify your job! Which apps you use? Are there any we missed? Let us know in the comments below or on Facebook and Twitter!
Our number one priority as event planners’ is organization! When it comes to organizing large groups of people over a couple of months, a project management app can be a lifesaver. Sometimes a to-do list just won’t cut it, and these apps are great for planners & conferences, businesses, or even personal use! Here are 3 project management tools that ABCey loves!
1. Asana is a teamwork communication manager, which supports workspaces, projects, tasks, notes, comments and an inbox that updates information in real time! The app allows you and your team to plan and mange projects without having to use email. The coolest part about Asana is that you can assign tasks to each member of the team, and get updates on the progress. This project manager uses workspaces to complete jobs without the stress of coordination. Cost: Starts at $50 for up to 15 team members, and prices increase as number of team members does.
2. Basecamp is a project management tool that offers to- do lists, web based text documents, milestone managements, file-sharing, and time tracking and messaging. This is one of the most simplistic, easy to use project management softwares and is very good at keeping the user focused on the task at hand. We especially love all the project templates. Basecamp can handle any project that you throw at it with simplistic ease and make your project come together flawlessly! This app is well-known, and trusted by many! Cost: Free trial, and prices start at $20
3. Trello is a lot like the Pinterest of web-based project management applications. The method they use for managing projects is known as “kanban” and was originally for supply chain management at Toyota. The projects are represented by boards and those boards contain lists and cards. These show progress by being dragged and dropped to mirror the flow from idea to implementation. Trello adjusts to your project, team and workflow to keep you organized. Cost: The basic service is free but upgrades and premium features are available for purchase
Each of these three project management softwares approach management in different ways, so check them out to see which one is the best fit for your team or your schedule. Let us know which one you use for your team, or any that we missed in the comments below or on Twitter and Facebook!